Custom State Compliance Programs

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Custom State Compliance Programs

State-specific programs have been developed specifically for school districts to ensure that schools are in compliance with state and federal regulatory compliance requirements.

These pre-defined, custom state-specific programs include the required staff training for new hires and current staff, recurring and managed safety tasks, written plans, forms, reporting tools, posters, labels and other tools for an intuitive, easy-to-use integrated solution.

The PublicSchoolWORKS system implements, manages and sustains a complete and highly effective program that gives administrators “peace of mind” that they are in compliance with minimal involvement.

The following tools are included to provide a complete and customized regulatory compliance program, plus the automated system to ensure each requirement is accomplished:

Example Programs

Student Safety Behavior

  • Bullying
  • Child Abuse and Mandated Reporter
  • Suicide Prevention
  • Teen Dating Violence
  • Food  Allergies / Anaphylaxis and Student Health
  • Medication Administration

Staff Safety and Conduct

  • Sexual Harassment
  • Sexual Misconduct
  • Ethics

Fire, Life Safety and Emergency Preparedness

  • Drills
  • Inspections​​

Occupational Health & Safety

Example Program Components

Staff Training and Awareness

  • New-hire staff bloodborne pathogens orientation training
  • Annual staff bloodborne pathogens refresher training
  • Staff training on district-specific program policies and procedures
  • Staff awareness and signoff on the Hepatitis B vaccine consent/waiver
  • Post-incident retraining (integrated with the PublicSchoolWORKS “Accident Management System”)
  • Staff notification/training of required procedures following an exposure report (integrated with PublicSchoolWORKS “Accident Management System”)
  • Staff awareness and signoff on post-exposure evaluation declination

Reporting Tools

  • Online bloodborne pathogens incident/exposure reporting
  • Step-by-step follow-up directions to the employee after an exposure report
  • Step-by-step follow-up and compliance directions to key staff after an exposure report
  • Key documents (required by law to be sent to the health care provider) furnished to key staff

Written Plan

  • Bloodborne Pathogens Program written plan development and/or coordination with program elements​​

Forms, Documents and Posters

  • Customized online Hepatitis B Consent/Waiver Signoff form coordinated with Bloodborne Pathogens Program written plan
  • Post-Incident/Exposure Procedures development and coordination (integrated into Accident Reporting Procedures and Post-Incident Retraining)
  • Forms
  • Decline Post-Exposure Evaluation form
  • Vaccine Appeal form
  • Biohazard label

Occupational Health & Safety

  • Chemical Safety Program
  • Bloodborne Pathogens Program
  • Indoor Air Quality Program
  • Hazard Communication

Recurring Managed Safety Tasks

(Auto-emailing of predefined or custom notices – examples below)

  • Annual review of Bloodborne Pathogens Program written plan
  • Staff PPE supplies (e.g., gloves) management
  • Cleanup supplies & disposal management
    • Blood and body fluids cleanup supplies
    • Sharps containers
    • Disposal (biohazard) bags

Document Management and Staff Access

  • Staff access to district-specific Bloodborne Pathogens Program written plan (as required by law):
    • Online Safety Document Management System
    • Included in both the orientation and refresher online training courses
  • Staff access to program forms and labels via Document Management System
  • Administrative access to key documents to be provided to the outside medical provider following an exposure (as required by law)

24/7 Access to Award Winning Client Services Team

  • Training and system support
  • Support to meet compliance requirements​​

Staff and Student Courses

  • State-specific staff training courses with relevant content covering state-required topics.

Staff and Student Training Management

  • School-focused training management system auto-enrolls, notifies, tracks and documents staff training compliant with state mandates.

Parent Awareness

  • Prewritten information and automated tools delivering state-mandated information to parents.

Recurring Tasks

  • Compliance tasks, custom written, assigned, automated and documented by PublicSchoolWORKS.  All tasks include specific steps and needed resources needed to ensure compliance.  Examples include inspections, reporting, staff notification, meeting agendas, drills, etc.

Written Program Plans

  • Custom written implementation plans defining compliance responsibilities and procedures.  These often-required plans provide written documentation of a district’s compliance strategy.

Needed Forms, Documents and Posters

  • Forms, documents and posters needed to report, communicate and/or document critical information required for compliance.

Document Management and Staff Access

  • Online document management system providing staff ready-access to key forms and documents – often required by law.

Telephone Helpline – 24/7 Safety & Regulations Support

  • 24/7 training, safety and technical support, plus meets training compliance requirements

Recordkeeping

  • Repository for all safety records

Media Relations

  • Support for district communications teams to introduce programs to the local community as requested